You have adopted a child abroad and would like to know the administrative procedures for entering this event in the Swiss civil status register (Infostar).
Adoptions abroad are normally recognised in Switzerland when pronounced in the country of residence or citizenship of the adopter or adopting spouses (Federal Act on Private International Law (PIL SR 291)).
Numerous countries have signed the Hague Convention of 29 May 1993 on Protection of Children and Cooperation in Respect of Intercountry Adoption (HCA-93; SR 0.211.221.311). This Convention rules the cooperation between the relevant authorities of the country of origin of the child and of the receiving State.
You will find some very useful information on the subject of international adoption on the webpage of the Federal Office of Justice.
Documents required for registration in the Swiss civil status register
Adoptions carried out abroad within or outside the 1993 Hague Convention (HCA-93) are entered into the Swiss civil status register by decision of the competent cantonal civil status authority (Art. 32 IPLA and Art. 23 CivStO).
As a rule, the originals of the following adoption documents must be submitted to the Swiss representation with any necessary legalisations for forwarding to Switzerland:
- birth certificate of the child before adoption
- adoption decision mentioning the place where it was granted (if possible with a statement of enforceability)
- birth certificate of the child after adoption
- if applicable, certificate that the adoption was made in accordance with the provisions of the 1993 Hague Convention (HCA-93) within the meaning of Article 23 (“Certificate of Conformity of Intercountry Adoption”)
These documents are intended for the competent civil status authority and will not be returned.
Authorisation to enter Switzerland
The adopted child may require authorisation to enter Switzerland, for example because no Swiss passport can yet be issued to them as the adoption has not yet been entered in the Swiss civil status register; because they have become stateless (where the law of the child's country of origin provides for the loss of their original nationality following adoption); or because their original nationality is subject to an entry visa (where they still hold a valid foreign passport).
When full adoption of the child is granted to at least one Swiss parent in a contracting state of the HCA-93, in accordance with the procedure set out in the Convention, the central federal authority, i.e. the Federal Office of Justice, is the sole authority competent to give authorisation to issue a document allowing the child to enter Switzerland (Art. 10 HCAA).
As a rule, the cantonal migration authority is competent to decide on the granting of a visa or assurance of a residence permit to the child (Art. 8 AdO) in other situations.
Ordinance on Civil Status (CivStO; SR 211.112.2) (de, fr, it, rm)
Requirements for registration in Switzerland of birth, adoption, marriage, divorce or death in Namibia
Should one of the events mentioned above concerning a Swiss citizen occur in Namibia, the relevant documents will be required for the updating of the Swiss civil status registers. All documents have to be sent to the Regional Consular Centre in Pretoria.
No abridged certificates will be accepted. Documents must be in original with seal and signature of the competent Officer of the Department of Home Affairs or the Registrar of the (High) Court in charge. Good certified photocopies, issued by the competent Officer by the Namibian Police (Commissioner of Oaths) can also be accepted.
The required documents must always be issued by the responsible authority of the country where the event took place. If another country is involved, it is recommended to inquire with the Regional Consular Centre in Pretoria, which document is accepted by the Swiss authorities.
If the place of origin of the Swiss citizen is situated in Canton of Zürich or Vaud (Waadt), an Apostille is required for all the documents.
- Order of Adoption: Regulation 21
(Issuing authority in Namibia: Registrar of the competent court)
- Full or Unabridged Birth Certificate issued before the adoption with the mention of the surname of child and names of parents before adoption.
(Issuing authority in Namibia: Home Affairs)
- Full or Unabridged Birth Certificate issued after the adoption with the mention of the new surname of the child and names of adoptive parents.
(Issuing authority in Namibia: Home Affairs)