Job vacancies

Driver and Office Assistant (full time)

The Embassy of Switzerland in New Zealand is seeking a Driver and Office Assistant starting on 1st March 2023 (or upon agreement).

Core duties of the Embassy include promoting political, economic and cultural ties between Switzerland and New Zealand, the Cook Islands, Fiji, Samoa, Tonga and Tuvalu and supporting Swiss nationals in its consular district.

The driver and office assistant is responsible for safe and timely transport of the Head of Mission by car as well as maintaining the vehicle. Her/his tasks will include general administrative and logistic support (processing of incoming and outgoing mail and dispatches, coordination with contractors of the office and the residence) as well as executive support for the Embassy (reception duties, answering of the phone/door). This position calls for a dynamic individual with a handyman’s “can do” attitude. Technical skills would be an asset.

The successful candidate has several years’ experience as driver and office assistant at an Embassy or private company. She/he has excellent communication skills in English and multi-tasking. A proactive attitude, a high spirit of initiative as well as strong sense of responsibility are required.

Duties and Responsibilities:

  • responsible for safe and timely transport of the Head of Mission by car
  • maintaining of the cars
  • processing of incoming and outgoing mail and dispatches
  • clerical and messenger tasks and duties
  • reception duties, answering of the phone and door
  • assisting consular and administrative personnel in their duties
  • technical support at the chancery and the residence, coordination with contractors
  • maintenance of Embassy's technical equipment

Requirements:

  • Professional driver’s license (category “P”)
  • Permanent residency in New Zealand. 
  • Experience as driver for an Embassy or a private company, ideally with several years of experience
  • Experience in administrative tasks 
  • Capable to take on multiple responsibilities, remaining attentive to details.
  • Very good organizational skills and ability to work independently. 
  • Fluency in written /spoken and editorial skills in English. 
  • Computer skills including MS Office.

We offer:

  • Experience in a diplomatic network covering Switzerland, New Zealand, Pacific Islands, other Embassies in Wellington and the Swiss community throughout New Zealand
  • Interesting position in a small team, no routine work 
  • 4 weeks paid vacation
  • Some additional Swiss holidays
  • Place of work at Wellington waterfront in the CBD
  • Annual salary pay range NZD 50’000 – NZD 64’999

To Apply:

Please send your resume and a letter of motivation in English until 30th January 2023 in electronic format (word or pdf) to wellington@eda.admin.ch.

Kindly write in the subject line “Driver and Office Assistant” to ensure timely processing of your application. The Embassy will acknowledge receipt of your application. 

In case of any specific questions regarding this job opening you can contact Ms Sandra Chawla, Deputy Head of Mission by email (wellington@eda.admin.ch) or telephone: +64 4 47 21 593.

Personal Assistant (full time)

The Embassy of Switzerland in New Zealand is seeking a Personal Assistant starting on 1st February 2023 (or upon agreement).

Core duties of the Embassy include promoting political, economic and cultural ties between Switzerland and New Zealand, the Cook Islands, Fiji, Samoa, Tonga and Tuvalu and supporting Swiss nationals in its consular district.

The personal assistant will provide a day-to-day support carrying out the Embassy’s objectives in the area of diplomatic affairs. Her/his tasks will include general administrative support (organization of meetings, travels, invitations etc.) as well as executive support for the Ambassador’s diplomatic and political tasks. This position calls for a dynamic individual with a passion for diplomacy, politics, economy, culture and chancery.

The successful candidate has executive experience in administration at an Embassy or private company and is familiar with either diplomacy, politics, economy and/or international relations. She/he has good editorial competences, excellent communication skills in English. Multi-tasking, a proactive attitude, a high spirit of initiative as well as strong sense of responsibility are required.

Duties and Responsibilities:

  • PA to the Ambassador and Deputy Head of Mission; providing day-to-day support carrying out the objectives in the area of diplomatic affairs.
  • Administrative duties including arrangements of business trips, meetings and invitations.
  • Conduct research about certain topics in the area of politics and economy and provide documents and data as required.
  • General correspondence with New Zealand and Swiss government authorities.
  • Administration of the Swiss Government Excellence Scholarships.

Requirements:

  • Permanent residency in New Zealand. Swiss nationality not required, but an asset.
  • Keen interest in all aspects of Switzerland-New Zealand relations and in the life of the Swiss community here.
  • Experience in an Embassy or a private company, ideally on an executive level.
  • Experience in diplomatic affairs, international relations or politics is an advantage.
  • Solid experience in administrative tasks and project management.
  • Capable to take on multiple responsibilities, remaining attentive to details.
  • Very good organizational skills and ability to work independently.
  • Fluency in written /spoken and editorial skills in English. Knowledge of a Swiss official language (German, French, Italian) is an asset.
  • Strong computer skills including MS Office.
  • Able to multitask and pay attention to details.

We offer:

  • Experience in a diplomatic network covering Switzerland, New Zealand, Pacific Islands, other Embassies in Wellington and the Swiss community throughout New Zealand
  • Interesting position in a small team, no routine work
  • 4 weeks paid vacation
  • Some additional Swiss holidays
  • Place of work at Wellington waterfront in the CBD

To Apply:

Please send your resume and a letter of motivation in English until 10th December 2022 in electronic format (word or pdf) to wellington@eda.admin.ch

Kindly write in the subject line “Personal Assistant” to ensure timely processing of your application. The Embassy will acknowledge receipt of your application.

In case of any specific questions regarding this job opening you can contact Ms Sandra Chawla, Deputy Head of Mission by email (wellington@eda.admin.ch) or telephone: +64 4 47 21 593.

The Federal Department of Foreign Affairs (FDFA) regulary seeks qualified and motivated employees.

Job vacancies will be published through the state job web portal. You can tailor your search towards your requirements through various search criteria.

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