Executive Assistant (incl. Accounting/HR-Administration)

Trade Office of Swiss Industries in Taipei
Level of employment: Fulltime (100%)
Local employment according to Taiwanese labour law
Starting Date: as soon as possible (or as per mutual agreement)

The Trade Office of Swiss Industries TOSI represents Switzerland's interests in Taiwan on behalf of the Federal Department of Foreign Affairs FDFA. This includes promoting economic, scientific and cultural exchange and providing consular services.

Job responsibilities include:

• Accounting/HR-Administration and Office Administration
  • Oversee the administration of the office, including the administration of contracts (rental contracts, maintenance, etc.) and subscriptions (phone/internet lines, etc.)
  • In charge of the accounting of the office, budget, handling of payments/bank accounts, and petty cash
  • Ensure HR-administration (payroll, absence-management, social security, etc.)
  • Focal point for contact with local authorities and key suppliers
  • Telephone operator (reception) and focal point to manage/update the office’s Contact Management Software

• Assistant to the Director and Deputy Director of TOSI:
  • Coordinate meetings, invitations, visits, business trips and manage agenda
  • Organize and coordinate events for the Director (invitation management, catering, supplies etc.)
  • Manage correspondence/translations (English/Mandarin)
  • Focal point for the apartment of the Director (administration, maintenance, etc.)

Job requirements:

• Only open to Taiwanese and holders of a valid Taiwanese work/residence permit
• University degree in Business Administration or another relevant field (accounting/finance)
• Mandarin (mother tongue), excellent command of English (C2 or at least C1), knowledge of a Swiss official language (DE/FR/IT) is an advantage
• At least 3 years’ experience in a similar function
• Proven knowledge and experience in HR-administration, including dealing with social security insurances (NHI/Labor Insurance/etc.)
• Proficient use of MS Office (Word, Excel and Outlook)
• You have a flair for numbers and bring accounting experience
• You are well organised and work in a structured manner
• You enjoy working in a team and you communicate skillfully with various contact partners. You are a sociable person who can act appropriately in all kinds of situations
• You can work under pressure and maintain an overview of your diverse tasks even in challenging situations
• You are a dynamic, independent personality and you are loyal and discreet

We offer:

• Interesting and varied field of activity
• Room for independent work and initiative
• Salary and employment benefits in accordance with local salary scale of the TOSI

Application:

If you are interested in this position, please send your full application package (Motivation Letter, CV, academic/work certificates) by 25 January 2026 by email to: taipei.jobs@eda.admin.ch

Note that only shortlisted candidates will be contacted.

The Federal Department of Foreign Affairs (FDFA) regulary seeks qualified and motivated employees.

Job vacancies will be published through the state job web portal. You can tailor your search towards your requirements through various search criteria.

State job portal (de, fr, it)