Assistant to the Head of Mission

100% I Dar es Salaam, Tanzania

In order to strengthen our administrative team, we are currently looking for a pro-active and competent Tanzanian professional in order to fill the position of an Assistant to the Head of Mission

Job Description / Responsibility

• Act as a senior secretary for the HoM (appointment/meeting scheduling, planning, correspondence etc.)
• Prepare and maintain minutes of meetings
• Organize official travels of HoM and prepare detailed account for reimbursement
• Organize regular official events and receptions at the residence, including sitting order, and prepare detailed account for reimbursement
• Prepare “notes verbales” for the Ministry of Foreign Affairs / protocol matters for Tanzania
• Coordinate and organize events, workshops and trainings (programme, seminar facilities, etc.)
• Liaise with the Ministry of Foreign Affairs and with the EAC Secretariat in Arusha
• Liaise with other foreign Missions and International Organizations
• Advertise and provide information on scholarships, review of applications and submit files to the Swiss Federal Commission of Scholarships
• Coordinates missions for incoming visitors, official delegations from Switzerland, etc.
• Event manager for special events (example: National Day celebration) at the residence, including budget management
• Assist the HoM and Head of consular affairs in developing contacts with the Business community
• Support in the registration of files in the e-archive
• Act as deputy of the Assistant to the Head of Cooperation in her/his absence

Requirements

Education

• Bachelor Degree/Diploma in Business Administration or Social sciences from recognized institutions in a related field
• Very strong communication skills in English /Kiswahili
• Knowledge of French and /or German language is an added advantage
• Knowledge of diplomatic protocol is an added advantage

Work experience

• Minimum 5 years working experience in administrative tasks, thereof a minimum of 2 years as a senior secretary
• Experience with an international employer or foreign mission is a must
• Experience in interaction with the Government of Tanzania, including on protocol issues is an added advantage
• Work experience in the development sector is an added advantage

Other skills

• Excellent IT skills, well versed in working with Ms Outlook, Word, Excel and Power Point
• Excellent communication and typing skills (English and Swahili)
• Very good organization skills; through knowledge of modern office procedures and practices
• Analytical skills and able to meet deadlines while remaining organized and accurate
• Readiness to acquire new knowledge and skills
• Proven team player and ability to work in a coordinated way among a pool of assistants

Interested candidates who fulfill the requirements are required to apply through http://www.empower.co.tz/

Application deadline: 02 February 2026
 

Premises and Procurement Manager

100% I Dar es Salaam, Tanzania

In order to strengthen our administrative team, we are currently looking for a pro-active and competent Tanzanian professional in order to fill the position of a Premises and Procurement Manager

Job Description / Responsibility

Procurement and purchases of fixed assets and services for the office

• Coordinating the administrative process with external parties (contractor, consultants) for repair and maintenance of premises
• Support the Head of Administration in coordinating contracts for construction projects and major maintenance work
• Responsible for procurement of locally available goods and services related to office premises (e.g., gardening company, cleaning agents)
• Manage utility services and payments for the Embassy, Residence and staff accommodations
• Contact person for suppliers and contractors

Property, building and facility management

• Supervise, coordinate and control maintenance and repairs of buildings, office furniture and equipment
• Ensure disposal or sales of fixed assets
• Supervise and verify services by internal staff and 3rd party suppliers
• Maintain the fixed asset inventory in accordance with FDFA rules and regulations

Personnel

• Coach and supervise the staff
• Support and guide team members
• Carry out (semi) annual performance assessment of subordinates

Substitute to logistic, IT and security officer

• Ensure transparent purchase of fuel and liaison with fuel suppliers
• Ensure the proper maintenance of the vehicle logbooks
• Maintain the vehicle tracking system

Requirements

Education

• Bachelor Degree/Diploma in Business Administration from recognized institution in a related field
• Very strong communication skills in English /Kiswahili
• Knowledge of French and /or German language is an added advantage

Work experience

• Minimum 5 years working experience thereof a minimum of 2 years in a similar position
• Experience with an international employer or foreign mission is a must
• Experience in interaction with the Government of Tanzania, including on protocol issues is an added advantage

Other skills

• Excellent IT skills, well versed in working with Ms Outlook, Word, Excel and Power Point
• Excellent communication and typing skills (English and Swahili)
• Very good organization skills; through knowledge of modern office procedures and practices
• Analytical skills and able to meet deadlines while remaining organized and accurate
• Readiness to acquire new knowledge and skills
• A flair for technical issues
• Customer Orientation with creativity/innovative capacity
• Ability to work in a multicultural team

Interested candidates who fulfill the requirements are required to request the application form through our email daressalaam.jobapplication@eda.admin.ch

Only shortlisted candidates will be contacted for an assessment

Application deadline: 02 February 2026

About the employer

The Embassy of Switzerland in Dar es Salaam as the official representation of Switzerland in Tanzania, covers all areas of diplomatic relations. It represents Swiss interests in the fields of politics/policy, economy, environment, transport & energy, science, education and culture and analyses developments in Tanzania that are relevant for Switzerland. The Embassy supports general cooperation between Switzerland and Tanzania at all levels.